Last Updated: On 14-Mar-2026

Effective Date: 14-Mar-2026

This Privacy Policy describes the policies of Okanagan Underground Music Association, Kelowna, BC, Canada, email: info@ouma.ca, on the collection, use, disclosure, and protection of your information that we collect when you use our website (https://www.ouma.ca) (the “Service”).

By accessing or using the Service, you consent to the collection, use, and disclosure of your information in accordance with this Privacy Policy, subject to applicable law. If you do not agree with the same, please do not access or use the Service.

We may modify this Privacy Policy at any time without prior notice to you and will post the revised Privacy Policy on the Service. The revised Privacy Policy will be effective when posted unless otherwise stated. Your continued access or use of the Service after such time will constitute your acceptance of the revised Privacy Policy. We therefore recommend that you periodically review this page.

Information We Collect:

We may collect and process the following personal information about you:

Name

Email address

Donation amount

Billing or transaction information

Mailing address, where required for record-keeping or payment processing

Any information you provide when contacting us, subscribing to our newsletter, making a donation, or submitting an inquiry

We may also collect limited technical information automatically when you use the Service, such as your IP address, browser type, device information, and website usage data through cookies or similar technologies, where applicable.

How We Collect Your Information:

We may collect your information when you:

Subscribe to our newsletter or mailing list

Make a donation

Contact us by email or through forms on our website

Interact with our website, including through cookies or analytics tools, where used

How We Use Your Information:

We may use the information that we collect about you for the following purposes:

Sending newsletters, updates, announcements, and other communications about Okanagan Underground Music Association

Responding to your inquiries, requests, or messages

Processing donations and related transactions

Sending donation confirmations, where applicable

Maintaining internal records, accounting records, and donor or subscriber records

Improving our website, communications, and services

Protecting the security and integrity of our Service

Complying with legal, regulatory, tax, and reporting obligations

We will not use your personal information for any purpose other than those listed above unless we obtain your consent or are otherwise permitted or required by law.

If you subscribe to our newsletter or otherwise consent to receive communications from us, you may unsubscribe at any time by contacting us at info@ouma.ca.

Donations and Payment Processing:

If you make a donation through our website, your payment may be processed through Squarespace’s integrated payment system and/or its supported payment processing partners, depending on how our website is configured at the time of your transaction.

We do not store your full payment card details on our own servers unless explicitly stated otherwise.

We may receive transaction-related information from payment processing partners, such as your name, email address, mailing address, donation amount, transaction date, and payment confirmation details, in order to process the donation, maintain our records, and send donation confirmations where applicable.

Please note that any payment processing providers used through its platform may collect, use, and store your information according to their own privacy policies and terms.

Disclosure Of Your Information:

We do not sell your personal information.

We may disclose your personal information to trusted third parties only where necessary for the purposes described in this Privacy Policy, including:

Website hosting or technical service providers

Email newsletter or mailing list service providers

Payment processors

Accounting, legal, or professional advisors

Regulators, law enforcement agencies, or other parties where required or permitted by law

We require service providers to handle personal information in a manner consistent with applicable privacy obligations and only for authorized purposes.

International Storage And Processing:

Some of our service providers may store or process personal information outside British Columbia or outside Canada. As a result, your personal information may be accessible to foreign governments, courts, law enforcement, or regulatory agencies under the laws of those jurisdictions.

By using our Service and providing your information, you understand that your personal information may be transferred to and processed in other jurisdictions where our service providers operate.

Retention Of Your Information:

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, including legal, accounting, tax, operational, and record-keeping requirements.

In general:

Newsletter subscription information is retained until you unsubscribe or ask us to remove it, unless retention is otherwise required by law

Inquiry or contact information is retained as long as reasonably necessary to respond to and manage the matter

Donation and transaction records are retained as long as necessary for processing, accounting, legal, and regulatory compliance

When personal information is no longer required, we will securely destroy, delete, anonymize, or otherwise dispose of it in accordance with applicable law.

Your Rights:

Depending on the law that applies, you may have the right to access your personal information, request correction of your personal information, withdraw consent where applicable, request information about how your personal information has been used or disclosed, and make a complaint regarding our handling of your personal information.

To exercise these rights, you can write to us at info@ouma.ca. We will respond to your request in accordance with applicable law.

Do note that if you do not allow us to collect or process the required personal information, or if you withdraw consent for the required purposes, you may not be able to access or use certain services for which your information was sought.

Cookies and Analytics:

We may use cookies, analytics tools, and similar technologies to improve website functionality, understand website traffic, measure engagement, and enhance user experience.

These technologies may collect information such as browser type, IP address, pages visited, time spent on pages, referring website, and general usage patterns.

You may be able to control cookies through your browser settings. However, disabling cookies may affect certain features or functionality of the Service.

Security:

The security of your information is important to us and we use reasonable administrative, technical, and physical safeguards to protect your personal information against unauthorized access, collection, use, disclosure, copying, modification, disposal, or destruction.

However, no method of transmission over the internet or method of electronic storage is completely secure. While we take reasonable steps to protect your information, we cannot guarantee absolute security and you provide your information at your own risk.

Third-Party Links:

Our Service may contain links to third-party websites or services. We are not responsible for the privacy practices, content, or policies of third-party sites. We encourage you to review the privacy policies of any third-party sites you visit.

Children’s Privacy:

Our Service is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13 through our website. If you believe a child has provided personal information to us, please contact us so we can take appropriate steps.

Privacy Officer:

If you have any questions, concerns, requests, or complaints about the processing of your information that is available with us, you may email our Privacy Officer at info@ouma.ca. We will address your concerns in accordance with applicable law.

If you are not satisfied with our response, you may contact the appropriate privacy regulator, including the Office of the Information and Privacy Commissioner for British Columbia, where applicable.

Donation Confirmations:

Where applicable, Okanagan Underground Music Association may send a donation confirmation for your records after a donation has been successfully processed.